Quickly Closing All Open QuickBooks Windows
To close all open QuickBooks Windows quickly, click on Window on the menu bar, and then Close All.
Using the History Button
- The History button shows you all the transactions related to the one you are currently viewing.
- For example, view any invoice that you know is paid, then click on the History button.
- Then you'll see the payment details on your screen instantly.
Keys that help you save lots of time when working with dates
- T = today's date
- M = First day of the month you are working in
- H = Last day of the month you are working in
- Y = First day of the year
- R = Last day of the year
- + = Move the date forward by one day
- - = Move the date backward by one day
Chart of Accounts Shortcut
CTRL+A brings up the Chart of Accounts right away
Closing QuickBooks Shortcut
ALT+F4 closes QuickBooks software
When working in a register, you can use the = to bring up the calculator when adding or subtracting from an accoun
Memorized Transaction Shortcut
CTRL+T will bring up your Memorized Transaction list immediately
Getting Things Done Fast with QuickBooks Keyboard Tricks
If you are accustomed to using your mouse to navigate your way through QuickBooks, you may not realize that there are faster ways to get your work done in QuickBooks. Typically your hands are already on the keyboard, so take advantage of the shortcuts built into the application to save you time. Using this technique might also help minimize wear-and-tear on your wrists. In this article we'll explore a variety of ways that you can quickly carry out tasks in QuickBooks.
Add/Edit Multiple List Entries Simplifies Record Changes
Data entry and modifications in QuickBooks can be tedious. Beginning with QuickBooks 2010 Pro Edition and above, that job got a lot easier. The Add/Edit Multiple List Entries tool does just what its name implies: It lets you add entries to your lists of customers, vendors, services, inventory parts, and non-inventory parts. It also makes changing one or several of them quick and easy.
Using this feature, you can:
- See customized views of your list data
- Enter missing information
- Create new entries from duplicates of existing ones
- Do a mass change of a whole column
- Copy and paste records from Excel
There are myriad applications for this tool. You could use it, for example, when you're changing Preferred Vendors for a group of items and you don't want to have to edit each individual item record. Or, when the area code for select customers or vendors has changed. You could use it if you're adding an inventory item that's just slightly different from another, or when your accountant tells you to change the name of an account.
A Tour through QuickBooks' Payroll Setup Tool
Payday. You look forward to it when you're young and working at your first part-time job.
But as a grown-up who needs to start processing payroll for your employees, you probably anticipate it in a different way, perhaps even with a sense of dread. QuickBooks handles the real grunt work once you've done the initial setup, but those early hours you spend preparing to print your first paycheck can be challenging.
Fortunately, QuickBooks' payroll setup tool can guide you through the process. Once you've signed up for payroll, open the Employees menu and select Payroll Setup.
The first screen you'll see in this step-by-step, wizard-like setup guide contains a link to QuickBooks' payroll setup checklist. You don't have to assemble all of the information you'll need about your company, your employees, and your payroll taxes, but we recommend that you gather as much as you can before you start.
You'll advance through setup by completing the information requested and then clicking the Continue button in the lower right (or, sometimes, Next; there's also a Previous button available often). If you don't have a particular detail immediately at hand, you can continue on and come back later. You'll be able to edit your work then.
To back out of the whole process and return at another time, click the Finish Later button in the lower left.
Building a Framework
QuickBooks first wants to know about the various types of compensation and employee benefits your company offers. To start adding your Compensation options, click Add New. Click in the box in front of any pay types you support (Salary, Hourly wage and overtime, Commission, etc.) to create a check mark. When you click Next, this window opens:
Keep clicking Next after you've completed each screen until you come to a page that lists all of the compensation types you've defined. To make any changes, first, highlight the type and click Edit to modify or Delete to remove, and then click Continue when you're finished.
The next section is probably the most difficult: Employee Benefits. Here, using similar interface conventions to enter information and navigate, you'll provide information about your company's:
- Insurance benefits
- Retirement benefits
- Paid time off, and
- Miscellaneous items (cash advance, wage garnishment, mileage reimbursement, etc.).
It's absolutely critical that you set these up accurately, or you'll have unhappy benefits providers--and employees. If you're not absolutely confident of an answer, it's better to leave an item unfinished and come back later. You may want to ask us to work with you as you complete this section.
People and Taxes
QuickBooks will then ask you about your employees. Have your W-4 forms handy for this section, as you'll need to know Social Security numbers, birth dates, etc.
All of those details you entered earlier about company benefits comes into play here. Once you've defined an employee's compensation types and amounts, the next screen will display the additions and deductions that your company supports. You will have set up defaults for some of these, but you can modify them for individual employees.
There are numerous other details that you'll have to supply for your staff, like how vacation and sick hours accrue, what state will want to collect taxes from them, and what their filing status is.
Unless you've worked with payroll before, you're going to want our help in completing the payroll tax section. Once it's done correctly, QuickBooks will calculate taxes due and help you pay them.
Finally, QuickBooks helps you determine whether you'll need to enter any previous payroll data from the current year before you start to process your payroll in the software.
Whether you're switching from manual payroll or a payroll service, or simply getting ready to pay your first employee, QuickBooks payroll-processing tools can help you save time and foster accuracy--as long as you get the details from the start.